Event Coordinator (Part-Time)

We’re excited to add another Part-Time Coordinator to our team, with opportunities for travel and on-site event support in the months ahead.

Department: Events & Operations

Reports to: Director of Events & Production

Location: Fully Remote (U.S. Based), with occasional travel required for events

Status: Part-Time, Non-Exempt W-2 Employee

Goal start date: June 8 or ASAP

Pay Rate: $22–$27/hour; Overtime at 1.5x regular hourly rate

Hours:

• 20 hours per week, typically between 10:00 AM-6:00 PM ET, Monday-Friday

  • Weekly hours can be increased or decreased with mutual advance agreement

• Consistent, mutually agreed daily window (e.g., 10-2 or 12-4)

• Occasional evening or weekend work; travel to events with advance notice 

• Overtime must be approved in advance and is paid in accordance with federal and state law

Benefits:

• 13 paid holidays (including your birthday)

• Up to 40 hours of Paid Time Off (PTO) per calendar year 

• Provided Apple laptop and workers’ compensation 

• Opportunities for travel and professional growth

• Eligible for bonuses and commissions

• Additional benefits vary by state of residence

Perks:

• With the exception of travel, this is a 100% remote role with a flexible daily schedule within collaboration hours

• Training on industry software and tools

• Monthly team activities (such as virtual team lunch, provided by ELE)

• An annual donation to a charity of your choice 

• Weekly pay cycles

• Company credit card for travel and other approved expenses

• PTO resets every January 1 and is prorated based on your start date

• Your perspective is valued and can shape company policies and best practices

About Erin Leonard Events

At Erin Leonard Events (ELE), we create meaningful experiences that bring people together in lasting ways. Whether producing conferences, galas, retreats, or virtual gatherings, we combine strategic planning with flawless execution and close collaboration with our clients. Our team thrives in a fast-paced, detail-oriented environment where accountability and follow-through define our approach to work.

Position Summary

This role is ideal for someone eager to gain hands-on experience coordinating high-profile conferences, galas, summits, retreats, and virtual gatherings. The Event Coordinator will thrive if they love logistics, timelines, and checklists, and take real satisfaction in ensuring every detail is executed flawlessly. In this role, you’ll work closely with the Director of Events & Production and CEO to deliver seamless client and guest experiences from initial planning through post-event wrap-up. This role supports project leads and does not hold primary ownership of client strategy, budgets, timelines, or staffing decisions.

Key Responsibilities

Event Coordination (primary focus)

• Support registration, reporting, communications, and run-of-show updates.

• Coordinate with vendors, track deliverables, and support contract and invoice management.

• Prepare speakers and participants through outreach, prep materials, and scheduling.

• Help oversee event flow on-site and online, troubleshooting issues to ensure seamless execution.

• Contribute to post-event wrap-up, including debrief materials, surveys, and reporting.

Project & Meeting Support

• Draft agendas for client and internal meetings, share in advance, and support project leads in keeping meetings on track.

• Launch and document virtual meetings, capturing assignments and deadlines in real time.

• Schedule meetings, manage invites, and distribute preparation materials.

• Maintain and organize project timelines, agendas, and files in Google Drive and Microsoft Office tools.

Administrative & Team Support (secondary/occasional)

• Contribute to the development of templates, SOPs, and internal processes that increase efficiency.

• Provide internal operations and marketing support, including updating the website (Squarespace), newsletters (HubSpot), and occasional social media posts (LinkedIn & Instagram).

• Assist with general “all hands on deck” needs during event weeks.

What We’re Looking For

Required:

• At least 1 year of experience in event coordination, planning, production, or related roles (internships or volunteer experience welcome).

• Proven ability to manage priorities, meet deadlines, and follow through.

• Excellent written and verbal communication skills — professional, proactive, and clear.

• Strong organizational and time management skills with a focus on accuracy and attention to detail.

• Comfortable with Google Workspace, Zoom, and project management tools; quick to learn new platforms.

• Ability to travel for events and work occasional evenings and weekends with advance notice.

• Proven ability to work independently in a remote environment while taking responsibility for assigned tasks and outcomes.

Mindsets We Value:

• Detail-driven & logistics-focused — thrives on structure, double-checking, and ensuring nothing is missed.

• Calm under pressure — solutions-focused and proactive when challenges arise.

• Flexible & adaptable — adjusts quickly to shifting priorities and timelines.

• Collaborative & service-oriented — takes pride in supporting teammates, clients, and event guests. 

• Clear communicator — professional, kind, and direct with teammates, vendors, and clients.

• Accountable & growth-oriented — takes ownership, follows through, and is eager to learn and expand responsibilities.

Performance & Growth

• Annual performance reviews with potential for rate increases and project-based bonuses.

• Clear accountability expectations tied to communication, deadline management, and quality of work.

• Regular feedback and check-ins to support your professional growth.

• Opportunity to take on increased client-facing and project management responsibilities over time.

Application Process

Applicants must be authorized to work in the United States and reside within the U.S.

Submit a resume and brief cover letter outlining your experience and fit for ELE. Selected applicants will be asked to complete a short skills assessment to evaluate attention to detail, communication, and task management.

Applications will be considered on a rolling basis.

Complete our application here.

Erin Leonard Events is an Equal Opportunity Employer. We value diversity and encourage individuals from underrepresented backgrounds to apply.

Senior Event Manager / Producer (Full Time)

Department: Events & Operations

Reports to: Director of Events & Production

Location: Fully Remote (U.S. Based), with occasional required travel for events

Status: Full Time, OT Exempt W-2 Employee 

This role requires full-time engagement, typically 40+ hours per week, depending on the project cycle

Goal start date: June 15, 2026

Pay Rate: $75,000-$90,000 per year, commensurate with experience

Benefits:

• 13 paid holidays annually (including your birthday)

• Up to 80 hours of Paid Time Off (PTO) per calendar year (pro-rated based on start date and reset annually on January 1)

• Up to 16 hours of flex time per month, earned during high-volume work periods

• Monthly health insurance stipend through QSEHRA

• 401(k) plan

• Workers’ compensation and group term life insurance

• Company-provided Apple laptop

• Work-from-home supply budget

• Partial monthly reimbursement for WiFi and cell phone expenses

• Weekly pay cycles

• Company credit card for approved travel and business expenses

• Opportunities for travel, professional development, and career growth

• Eligibility for bonuses and commissions

• Additional benefits may vary based on your state of residence

Perks:

• With the exception of travel, this is a 100% remote role with a flexible daily schedule within 10 AM - 6 PM EST collaboration hours

• Opportunity to lead high-profile conferences, retreats, galas, trade shows, and strategic convenings nationwide

• Collaborative and entrepreneurial team culture

• Opportunity to grow into increased leadership and client ownership over time

• Training on industry software and event technology platforms

• Monthly team activities and virtual team lunches

• Annual donation made to a charity of your choice

Summary of Role

Erin Leonard Events (ELE) is seeking a Senior Event Manager / Producer to lead the planning and execution of conferences, retreats, galas, trade shows, meetings, and special events while serving as a strategic and dependable partner to clients and internal teams.

This role is ideal for an experienced event professional who is ready to take ownership of complex projects, independently lead on-site execution, manage client relationships, and guide project teams through fast-paced, high-touch event environments.

The Senior Event Manager / Producer combines strong project management and production skills with excellent communication, leadership, operational judgment, and client service. This person thrives in dynamic environments, remains calm under pressure, anticipates challenges before they arise, and takes pride in delivering thoughtful, polished, and highly organized event experiences.

This role reports to the Director of Events & Production and works closely with the CEO, Event Project Managers, coordinators, contractors, vendors, and client teams.

This position is primarily remote, with significant on-site work and travel required throughout the year.

Key Responsibilities

Event Planning & Project Leadership

• Lead cross-functional teams in the planning and execution of conferences, retreats, galas, trade shows, meetings, and special events from kickoff through post-event wrap-up

• Oversee project timelines, deliverables, budgets, staffing plans, and production schedules across assigned events

• Guide coordinators, contractors, vendors, and project teams to ensure projects remain organized, proactive, and on track

• Maintain project momentum by proactively tracking tasks, approvals, deadlines, and outstanding decisions

• Lead internal and client meetings, including agenda preparation, meeting facilitation, follow-up communication, and action item tracking

• Coordinate vendors, venues, production partners, registration logistics, attendee communications, and event materials as needed

• Support development and maintenance of run of show documents, production schedules, and onsite staffing plans

• Monitor project progress and proactively identify risks, operational gaps, staffing concerns, or timeline issues

Client Leadership & Communication

• Serve as a primary point of contact for assigned clients and projects

• Build strong client relationships through professionalism, responsiveness, strategic thinking, and follow-through

• Guide clients through event planning decisions, changing priorities, and problem-solving scenarios

• Help ensure projects align with client goals, budgets, audience needs, and event vision

• Represent ELE professionally across client interactions, on-site environments, and external partnerships

On-Site Event Leadership

• Lead on-site execution for assigned events, including venue coordination, staffing management, troubleshooting, vendor oversight, production flow, and overall guest experience

• Supervise coordinators, contractors, temporary event staff, and on-site teams as assigned

• Maintain calm, organized, and solutions-oriented leadership during live event environments

• Ensure on-site execution aligns with ELE standards for professionalism, communication, and guest experience

Team Collaboration & Leadership

• Support and mentor coordinators and junior team members across assigned projects

• Delegate tasks clearly while maintaining visibility into project progress and deliverables

• Collaborate closely with the Event PM & Operations Lead and leadership team to ensure operational alignment across projects

• Reinforce accountability, proactive communication, and follow-through across project teams

• Contribute to a collaborative, supportive, and solutions-oriented team culture

Business Development & Organizational Growth

• Support the CEO and Director of Events & Production on business development efforts, proposal strategy, and project scoping as needed

• Participate in prospective client meetings, site visits, and discovery conversations when appropriate

• Identify opportunities to expand services, strengthen client relationships, and support long-term client retention

• Help contribute ideas that strengthen ELE’s event offerings, client experience, and positioning in the marketplace

• Build and maintain strong relationships with venues, vendors, contractors, and industry partners

Other Responsibilities

• Perform other duties as assigned by the Director of Events or the CEO

What We’re Looking For

Required Experience & Skills

• 5-7+ years of experience in event planning, event production, project management, experiential events, conferences, or related fields

• Proven experience in independently leading projects and on-site event execution

• Strong client management and communication skills

• Previous experience overseeing coordinators, contractors, temporary staff, or project teams preferred

• Strong organizational skills, operational judgment, and attention to detail

• Ability to manage multiple projects and competing priorities simultaneously

• Excellent problem-solving skills and calm decision-making under pressure

• Experience with event technology and collaboration tools such as Cvent, Google Workspace, Microsoft Office, Zoom, Asana, or similar platforms

• Experience supporting conferences, retreats, galas, trade shows, or high-profile events preferred

• Willingness to travel and lead on-site event execution as needed

What Success Looks Like in This Role

• Projects are proactive, organized, and executed at a high level

• Clients feel informed, supported, and confident throughout the planning process

• On-site event execution is calm, polished, and solutions-oriented

• Coordinators and project teams feel aligned, supported, and accountable

• Risks and project gaps are identified early and addressed proactively

• Leadership experiences increased project ownership and reduced day-to-day execution dependency

Performance & Growth

• Annual performance reviews are tied to project outcomes, communication, and leadership effectiveness

• Opportunities for compensation growth, bonuses, and expanded responsibility

• Calm leadership during crisis moments

• Ongoing feedback and support from leadership, including regular 1:1s with your supervisor.

• Lead 1:1s with direct reports, management of performance reviews, and recommendations for salary increases or performance bonuses for direct reports.

About Erin Leonard Events

At Erin Leonard Events (ELE), we create meaningful experiences that bring people together in lasting ways. Whether producing conferences, galas, retreats, trade shows, or virtual events, we combine strategic planning with operational excellence and partner closely with our clients to deliver thoughtful, polished, and engaging experiences.

Our team thrives in a fast-paced, collaborative, and detail-oriented environment where accountability, communication, flexibility, and follow-through define our approach to work.

Application Process

Applicants must be authorized to work in the United States and reside within the U.S.

Submit a resume and a brief cover letter outlining your experience and fit for ELE. Selected applicants will be asked to complete a short skills assessment to evaluate attention to detail, communication, and task management.

Complete our application here, selecting “Senior Event Manager / Producer.” Applications will be considered on a rolling basis.

Erin Leonard Events is an Equal Opportunity Employer. We value diversity and encourage individuals from underrepresented backgrounds to apply.